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Previous: Get Rid of the Splash Page by Janet Attard Do you have your email program open all day long? Are you spending too much of your day reading and replying to email? Do you get compliments from business associates and friends on how fast you answered their email? If you answered any of those questions with a , "Yes," it's time to put email on a schedule. What do I mean? How can you stop email from coming in all day long? You can't. But you CAN stop your time-draining habit of reading your email as fast as it comes into your email box. Email is distracting. Every time you stop doing some other task to take a peak at your email, you are interrupting yourself and slowing your progress on the task you were working on. Worse, you can get so involved in answering the email, or looking at links someone sent you that you don't get back to the task you had been working on for a half hour, hour or more. When you do return to the task, it will take you at least a few minutes to review what you had done earlier before you can dive into the task again. Solve the problem and get much more accomplished each day by scheduling a time to read and reply to email. Try to schedule the time your start reading email time for a few hours after you start your day - say 10 or 11 AM. If you need it, schedule a second period for reading email later in the day - say 3 PM or 4 PM. Schedule a specific time to start and to stop. You'll get through all the mail faster if you know you only have a limited amount of time allocated for email. If you must read email the first thing in the morning, learn to scan the email and only deal immediately with truly important email. Wait to reply to the less important mail or check out forwarded links later in the day. More: 11 Tips to Take Control of Your Time Posted by Janet Attard on March 31, 2008 at 9:48 AM | Comments (3)Comments Email isn't something else we need to do. Communicating and exchanging information is all some of us do. I hate to see too much email building up as for me, that's what causes inefficiency. I like to be 'on it' and for me there is virtue in being responsive as sometimes you can miss opportunities if you don't respond soon enough. Karen Morath Posted by: Karen Morath on March 31, 2008 at 10:27 AM Were you writing about me? Well, it felt like I was reading about my habit. I think putting my email reading on a schedule is a great idea and will incorporate it into my daily work. Thank you for a timely article. Posted by: Evangeline Samuel PhD. on March 31, 2008 at 12:26 PM |
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Disclaimer
The information compiled on this site is
Copyright 1999-2012 by Attard Communications, Inc. and by the individual authors. |
I agree that answering email during the day can control your life, but on the flip side of the coin, customer service is in such a sad state right now, that getting back later or in many case never to emails loses business. My customers all appreciate the fact that I get back to them "right away".
I do find going through the over a hundred emails that I do have to get back to first thing in the morning, replying to all I can reply to with a quick note right away and marking the ones needing a more extensive reply as "unread" and then replying when I have time to concentrate on them a little later works very well.
Posted by: Heather Turner on March 31, 2008 at 10:14 AM