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Management and Human Resources
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NY Employer Annual Pay Notice Requirementby Janet Attard
The New York State Wage Theft Prevention Act (Section 195.1 of the Labor Law ) was amended in April 2011 to require employers to provide a Written Notice of Rates of Pay and Regular Payday, both to all new employees at the time of hire and to all existing employees on or between January 1 and February 1 each year. 2012 is the first year the annual notice to existing employees is required The employer is also required to get a signed acknowledgement from each employee that they have received the notice. The notice must be in English and also in the employee's primary language if the primary language isn't English. Failure to comply carries a stiff fine.
Here's what needs to be on The Written Notice of Rates of Pay and Regular Payday: 1. the employee’s rate or rates of pay 2. the overtime rate of pay, if the employee is subject to overtime regulations 3. the basis of wage payment (per hour, per shift, per week, piece rate, commission, etc.) 4. any allowances the employer intends to claim as part of the minimum wage including tip, meal, and lodging allowances 5. the regular payday 6. the employer’s name and any names under which the employer does business (DBA) 7. the physical address of the employer’s main office or principal place of business and, if different, the employer’s mailing address 8. the employer’s telephone number Employee Acknowledgement Notice and Acknowledgement Templates If the Department of Labor does not make a template in a particular language available, employers may provide notice to that employee in English only. Additional information answers to frequently asked questions are available on this page on the NY State website.
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Here's an important reminder for NY State employers: 
