Clients and prospects are visually oriented. They process and retain 75% of the information they see, compared to about 15% of the information they hear. There are six steps involved in preparing online visuals you and your prospects can look at online during telephone conversations and teleconferences.
Step 1: Desired result
Start by identifying what you want to accomplish during each phone call. Ask yourself:
• What is the primary message I want to communicate?
• What action do I want my client or prospect to take?
• What information can I provide to convince them to take the desired action?
Your answers to these questions will provide the framework you need to begin preparing for your upcoming calls.
Step 2: Benefits
Next, translate your product or service into benefits they will enjoy if they take the action you want them to take. Identify as many different ways as possible your product or service can benefit your client. Be as specific as possible.
Step 3: Framework
Open your presentation program and create an “empty” set of visuals to support your upcoming calls. This will provide a framework for developing your telephone sales presentation.
Don’t be concerned the contents of each visual. At this point, don’t stop to fill in the details for each visual. Simply create an empty presentation visual and title for each of the points you want to cover in your upcoming telephone calls.
Hint: You may want to create a template with placeholder visuals to help quickly prepare future presentations.
Step 4: Provide proof
Next, go through your presentation framework and complete each of the visuals by adding appropriate text and graphics. As you complete each visual, strive to make your benefits as specific and as visual as possible. Translate your products or services into added dollars and cents revenue, reduced costs, or time savings.
Whenever possible, show, rather than tell. Translate words into information graphics, like tables, charts, and graphs, to emphasize:
- Comparisons, i.e. before and after revenues or expenditures of time and money.
- Trends, i.e. growing market share.
Add photographs to personalize and reinforce case studies and testimonials. Use logos, rather than words, to emphasize case studies and satisfied clients.
Step 5: Contingency visuals
Next, prepare to respond to objections that prospects may bring up during your calls.
Start by identifying the possible objections that prospects might come up. Determine how to respond to each one. Then, prepare visuals that will only be used if your prospect brings the specific objection up.
Typical objections concern price, competitive features, ease of use, and economic uncertainty.
Step 6: Upload and rehearse
After reviewing your work, use your presentation program’s Save as... command to save your presentation in the appropriate online format.
Then, upload your presentation to the server where you and your prospects can access it online during calls.
Rehearse your presentation, until you can comfortably proceed from point to point, and easily access the contingency visuals, (if needed).
Consider your web-based presentations a “work in progress” that you continually update and refine. Prepare additional visuals as new objections come up. And prepare personalized slide titles and visuals for specific clients and prospects.
Let Roger C. Parker help you harness the latest technology to promote your expertise.